Production Coordinator at Theatre by the Lake
Application closing date: 15 Nov 2024 5:00pm
Based: Keswick, Cumbria
Salary: £26000
Position: Production Coordinator
Contract: Full Time
Website: www.theatrebythelake.com
Job description
Theatre by the Lake is looking to appoint a talented Production Coordinator to support the Head of Production and work alongside our existing Production team. You should be committed to high-quality work and have a keen interest in working in producing theatre. You will be joining our evolving team as we look ahead to an exciting programme for 2025, providing an excellent service to our visiting artists and community users.
The Production Coordinator role encompasses a wide range of duties supporting all needs of the Production function of the theatre. As such, this will involve working closely with the Head of Production – to whom this role will report – as well as other departments, co-producing partners, freelance production managers and creatives etc.
Key Objective:
To work as part of the Production team and support the Head of Production and the Technical Manager in the delivery of all aspects of Theatre by the Lake’s performances, festivals, events, and to facilitate the smooth operation of the Production department.
Main Duties
Support the Head of Production in all aspects of TBTL’s Productions, Co-Productions, Visiting Work and Community Projects
Liaise with TBTL’s producer, co-producing partners and creative teams as required and ensure that information is communicated swiftly and effectively with the rest of the Production Dept
To maintain a working knowledge of all productions and act as a key point of contact both internally and externally as required
Coordinate and organise production and design meetings, including: booking rooms, collating invitations, organising hybrid meetings, taking/distributing meeting notes, and sharing associated files as necessary
Coordinate training and events for the Production Dept and manage the Production Dept diary
To assist the Head of Production with:
Researching show-related equipment, props, scenery
Organising couriers and haulage for all aspects of the Production Dept’s work
Organising travel and accommodation as necessary for freelance crew and creatives
Creating achievable production schedules that meet budget, union and building requirements
The administration of the TBTL Health and Safety Policy
Promoting environmental sustainability across all aspects of TBTL’s work and the recording and monitoring of environmental impact through the Theatre Green Book
Asset management
Under the supervision of the Head of Production, manage the processing of invoices, authorise production team spending and track department spending against budgets as required
Help maintain effective digital filing systems for all aspects of the Production Dept’s work
Attend weekly planning meetings, and assist the Production Dept with the booking of rooms on Artifax
Other Duties
Assist with the rigging of lighting, sound and AV equipment during get-ins, get-outs and turnarounds
Assist with the maintenance of production and technical equipment at Theatre by the Lake and its stores
Act as Duty Technician or Duty Stage Technician where necessary to cover other members of the Production Dept
Where necessary shadow/cover other departments including technical, stage management and wardrobe
Assist with the maintenance and organisation of TBTL’s off-site stores (Costume & Props/Furniture)
Provide production and technical support for incoming companies, festivals, education and outreach projects and other events
Work under the theatre’s Health & Safety policy and current legislation about the safe operation of theatre activities.
Act as a representative and advocate of Theatre by the Lake.
Engage with internal communications and stay abreast of organizational updates and developments.
Support and uphold Theatre by the Lake’s commitment to inclusivity and sustainability.
Adhere to Theatre by the Lake’s Safeguarding Policy including the reporting of any issues of concern following procedure.
Undertake any other duties that may be reasonably required in connection with the position, as a member of a small and collaborative organization.
DBS Certificate
You will be required to hold a Basic DBS Certificate in this role. This will be subject to regular review by Theatre by the Lake in line with our Safeguarding policy.
Person Specification
The person specification will be used to consider suitable applicants for the shortlist and the exploration of skills at the interview.
Essential
A minimum of two years’ experience of working in a professional producing theatre or touring professional productions
Ability to be creative and resourceful in problem solving
Excellent written and verbal communication skills, with the ability to communicate effectively at all levels within and outside of the organisation
Able to manage and enhance physical and digital resources in an organised and systematic way
Strong interpersonal skills and the ability to work effectively as part of a team
Computer literate with experience of Microsoft programs
Experience of working to budgets
Committed to environmental sustainability
Excellent time management skills
Ability to work under pressure, meeting deadlines and work under own initiative
A desire to be helpful and supportive to the work of others in a producing environment
Desirable
Knowledge of Vectorworks or other CAD software
Experience of rigging and operating LX, Sound and Video Equipment
Experience of maintenance of theatrical technical equipment
Working knowledge of current Health and Safety legislation and its application in a theatrical setting
Enthusiasm for and an interest in producing theatre
Full clean driving licence
Knowledge of Theatre Green Book and Julie’s Bicycle and/or Carbon Literacy Training
First Aid Qualification
Degree in a relevant discipline and/or similar relevant qualification or experience in Technical Theatre
Apply via www.theatrebythelake.com